03.04.09c

Changes To Meeting Agenda

CHANGES TO MEETING AGENDA AS OF: April 9, 2003 The School Board publishes complete and summary versions of its meeting agendas. Changes to the summary agenda for the next Board meeting are provided below. The complete agenda may be reviewed by visiting the Citizen Information Center in room 158 of the School Board Administration Building, 1450 NE 2nd Avenue, weekdays between 8:00 am and 4:30 pm. Telephone 305-995-1128. Note In addition to viewing this summary agenda changes, you may now view the full content of each Agenda Item by clicking on the Agenda Item Number. You will need an Adobe Acrobat Reader, which may be downloaded free of charge from Adobe. AGENDA SECTIONS WITHDRAWN ADDED REVISED REPLACED AGENDA ITEMS WITHDRAWN AFTER PUBLICATION OF THE AGENDA: D-6 REQUEST APPROVAL OF RESOLUTION NO. 03-22 RECOGNIZING MAY 2003 AS HAITIAN HERITAGE/CULTURAL MONTH, AND AUTHORIZE ADMINISTRATIVE ACTIONS TO FOSTER RELATED ACTIVITIES D-7 REQUEST APPROVAL OF RESOLUTION NO. 03-23 SUPPORTING THE RECOGNITION OF MAY 2003 AS ASIAN-PACIFIC AMERICAN HERITAGE MONTH, AND AUTHORIZE ADMINISTRATIVE ACTIONS TO FOSTER RELATED ACTIVITIES D-11 THAT THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA DIRECT THE SUPERINTENDENT AND BOARD ATTORNEY TO PROVIDE RECOMMENDED REVISIONS TO SCHOOL BOARD RULE 6GXl3- 4D-1.022, MANUAL OF PROCEDURES FOR MANAGERIAL EXEMPT PERSONNEL (MEP) AND ADMINISTRATOR CONTRACTS COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES Managerial exempt personnel (MEP) execute annual contracts of employment with the School Board. These positions are also governed by provisions in the MEP Manual. ACTION PROPOSED BY PERLA TABARES HANTMAN: That The School Board of Miami-Dade County, Florida direct the Superintendent and Board Attorney to do the following: 1) Review the MEP Manual and MEP contracts for consistency with the Florida Education Code and with matters concerning appointments, non-renewals, non-reappointments, reassignments and cancellations of contract and termination of employment; E-2 AUTHORIZATION TO ENTER INTO A JOINT PARTICIPATION AGREEMENT (JPA) WITH MIAMI-DADE COUNTY FOR OFF-SITE IMPROVEMENTS NECESSARY FOR CONSTRUCTION OF STATE SCHOOL “Z-l” AT MIAMI HEIGHTS ELEMENTARY SCHOOL (PROJECT No. A-0637) COMMITTEE: FACILITIES MANAGEMENT The construction of State School “Z-l” requires off-site improvements along S.W. I I 7th Avenue, as part of the project. The project, awarded to The Collage Companies (design/builder), is partially under construction (on-site improvements) while the off-site improvements design component is under review. RECOMMENDED: That The School Board of Miami-Dade County, Florida, authorize the Superintendent or his designee to execute the Joint Participation Agreement (JPA) with Miami-Dade County for off-site improvements directly resulting from the construction of State School “Z-l” at Miami Heights Elementary School site. G-46 RECOMMENDATION FOR AWARD OF REQUEST FOR PROPOSAL (RFP) # 082-CC10, 403(b)401(a) TERMINAL LEAVE RETIREMENT PLAN COMMITTEE: BUSINESS AND FINANCIAL SERVICES At the Board meeting of January 15, 2003, the Board authorized the release of RFP # 082-CC10, to seek competitive proposals for a terminal leave retirement plan consisting of an IRS qualified 401 (a) program which permits governmental employers to pay special forms of compensation, such as employee sick pay and annual leave, in a tax-advantaged manner in lieu of cash. AGENDA ITEMS ADDED AFTER PUBLICATION OF THE AGENDA: A-8 AMENDMENT TO THE 2003 STATE LEGISLATIVE PROGRAM TO MODIFY THE POSITION OF THE SCHOOL BOARD RELATED TO PUBLIC EDUCATION CAPITAL OUTLAY FUNDS COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES The State Legislative Program for the regular 2003 State Legislative Session was adopted by the School Board on November 19, 2002. RECOMMENDED: That The School Board of Miami-Dade County, Florida, amend the 2003 State Legislative Program to modify the position of the School Board related to Public Education Capital Outlay funds. B-76 REQUEST AUTHORIZATION FOR STUDENTS TO TRAVEL OUT OF THE COUNTRY COMMITTEE: EDUCATION AND SCHOOL OPERATIONS A request has been received for students to travel out of the country. All arrangements are in accordance with Board Rule 6Gx13-6A-1.22, Field Trips. Funding for substitutes needed as a result of classroom teacher participation in this trip will be provided from the individual school’s budget. RECOMMENDED: That The School Board of Miami-Dade County, Florida, approve the out-of-country field trip to Prince Edward Island, Canada, for students at Miami Beach Senior High School, from April 30, 2003 through May 5, 2003. C-2 JOSEPH H. MATHOS v. THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA - SBC 03-222-A DR. LAWRENCE S. FELDMANv. THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA - SBC 03-222 B FREDERIC E. CONDE v. THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA - SBC 03-223 A CAROLYN W. BONNER v. THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA - SBC 03-223 B By petition received in the Office of School Board Clerk on March 26,2003, requests for hearing were filed on behalf of administrators Joseph H. Mathos, Dr. Lawrence S. Feldman, Frederic E. Conde, and Carolyn W. Bonner, to contest their reassignments as part ofthe District’s reorganization of March 12, 2003. RECOMMENDED: That The School Board of Miami-Dade County, Florida, enter a final order in the cases of Joseph H. Mathos V. The School Board of Miami-Dade Countv, Florida, Dr. Lawrence S. Feldman v. The School Board of Miami-Dade Countv, Florida, Frederic E. Conde v. The School Board of Miami-Dade Countv, Florida, and Carolvn W. Bonner v. The School Board of Miami-Dade Countv, Florida, denying the Petitions for Hearing Affecting Substantial Interest filed on behalf of these administrators in the manner set forth in the proposed order. D-18 DIRECT THE SUPERINTENDENT TO CREATE COMMITTEES FOR THE PURPOSE OF EVALUATION AND RECOMMENDING TO THE BOARD CHANGES TO THE FACILITIES MANAGEMENT DEPARTMENT. COMMITTEE: FACILITIES MANAGEMENT Since the inception of the Bond Program in 1988 Miami Dade County Public Schools’ has constructed ‘xxx’ new schools, ‘xxx’ major additions and renovations projects, an increase ‘xxx’ new student stations. ACTION PLAN PROPOSED BY AGUSTIN J. BARRERA: That The School Board of Miami-Dade County, Florida direct the Superintendent to do the following: D-19 CLASS SIZE REDUCTION AND IMPLEMENTATION OF REMEDIAL PROGRAMS FOR 2003-2004 SCHOOL YEAR On March 26, 2003, Agenda Item SP-2, the School Board authorized the reduction in basic pupil-teacher ratios by one (1) student district-wide. Additionally, it authorized a class size of twenty (20) students for remedial programs of retained 3rd graders. ACTION PROPOSED BY MR FRANK J. BOLAÑOS: That The School Board of Miami-Dade County, Florida rescind actions taken on March 26, 2003 in regard to Class Size Reduction and Implementation of Remedial Programs for 2003-2004 School Year and reconsider those actions at a regular board meeting following the completion of the Florida Legislature’s budget and only after appropriate deliberation and analysis via a board workshop or committee meeting. G-48 STUDENT ACCIDENT INSURANCE COMMITTEE: BUSINESS AND FINANCIAL SERVICES At the Board meeting of May 15, 2002, the Board authorized renewal of the student accident insurance program, pursuant to the terms and conditions of Request For Bid (RFB) # 298.RR10, for a one-year period, effective the first day of the fall term of the 2002-2003 school year, with an additional one-year renewal authorized for school year 2003-2004, subject to no change in rates, terms, or conditions. RECOMMENDED: That The School Board of Miami-Dade County, Florida, acknowledge the notification of termination of its student accident insurance coverage provided by Hartford Life Insurance Company (A.M. Best A++ Xl), through School Insurance of Florida, or its successor corporation, and authorize the Superintendent to negotiate a replacement program for the 2003-2004 school year, with terms, conditions and premium costs as close to expiring as possible, with final recommendations to be brought back to the Board at its meeting of May 14, 2003, including authorization to begin working on a Request For Proposal (RFP) to be issued for coverages effective the first day of the 2004-2005 school year. AGENDA ITEMS REVISED AFTER PUBLICATION OF THE AGENDA: A-2 PROPOSED AMENDMENT OF BOARD RULE: INITIAL READING 6Gx13-1B-1.011 PARENTAL INVOLVEMENT - A HOME-SCHOOL PARTNERSHIP COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES This item is submitted for consideration by the School Board to amend, and strengthen School Board rule 6Gx13-1B-1.011 , Parental Involvement - A Home-School Partnership, and make it compatible with research-based best practices. RECOMMENDED: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to initiate rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13-1B-1.011, Parental Involvement - A Home-School Partnership. B-60 REQUEST AUTHORIZATION TO ACCEPT A GRANT AWARD FROM THE EWING MARION KAUFFMAN FOUNDATION FOR FUNDING THE MAKING A JOB PROJECT RECOMMENDED: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to: 1. accept a grant award from the Ewing Marion Kauffman Foundation for funding the Making a Job Project in the amount of $27,000 for the grant period of November 1, 2002 through July 30, 2003; 2. extend this program as authorized through official notification from the granting agency in order to complete the goals of the program; and 3. direct Financial Affairs to establish appropriations in the amounts approved or as amended by the D-3 granting agency; such appropriations to be reported periodically to the Board. D-3 REQUEST THAT THE SCHOOL BOARD OF MIAMI-DADE COUNTY, DEFER PASSING THE PROPOSED AMENDMENT OF SCHOOL BOARD RULE 6Gx13-8C-1.21 -SCHOOL BOARD-METHODS OF OPERATION-LOBBYISTS, AND DIRECT THE SCHOOL BOARD ATTORNEY TO BRING BACK TO THE BOARD A REVISED RULE THAT ADDRESSES DISCLOSURE ON THE PART OF THE PRINCIPALS COMMITTEE: BUSINESS AND FINANCIAL SERVICES The proposed rule is being considered in order to (as stated in Section I) “preserve and maintain the integrity of the government decision making process by creating public disclosure of expenditures, fees and activities of persons who engage in efforts to influence the actions of the School Board and its employees.” ACTION PROPOSED BY DR. MARTA PÉREZ: That The School Board of Miami-Dade County, Florida, defer passing the proposed amendment of School Board r u l e 6Gx13-8C-1.21 -School Board -Methods of Operation-Lobbyists, and direct the School Board Attorney to bring back to the Board a revised rule that addresses disclosure on the part of the principals. D-11 THAT THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA DIRECT THE SUPERINTENDENT AND BOARD ATTORNEY TO PROVIDE RECOMMENDED REVISIONS TO SCHOOL BOARD RULE 6GX13-4D-1.022, MANUAL OF PROCEDURES FOR MANAGERIAL EXEMPT PERSONNEL (MEP) AND ADMINISTRATOR CONTRACTS COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES Managerial exempt personnel (MEP) execute annual contracts of employment with the School Board. These positions are also governed by provisions in the MEP Manual. ACTION PROPOSED BY PERLA TABARES HANTMAN: That The School Board of Miami-Dade County, Florida direct the Superintendent and Board Attorney to do the following: 1) Review the MEP Manual and MEP contracts for consistency with the Florida Education Code and with matters concerning appointments, non-renewals, non-reappointments, reassignments and cancellations of contract and termination of employment; D-12 THAT THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA DIRECT THE SUPERINTENDENT TO PROVIDE A POSITION PAPER ON POSSIBLE DISTRICT REFORM INITIATIVES AND DIRECT THE BOARD ATTORNEY TO PROVIDE AN OPINION ON ANY LEGAL IMPLICATIONS ASSOCIATED WITH IMPLEMENTING THOSE INITIATIVES ACTION PROPOSED BY MS. HANTMAN: That The School Board of Miami-Dade County, Florida, direct the Superintendent to provide a position paper on District reform initiatives and direct the Board Attorney to provide an opinion on any legal implications associated with implementing those initiatives. D-15 AUTHORIZATION OF AN AMENDMENT TO THE 2003 STATE LEGISLATIVE PROGRAM TO ESTABLISH AS A LEGISLATIVE PRIORITY FLEXIBILITY IN THE IMPLEMENTATION OF AMENDMENT 9: CLASS SIZE REDUCTION COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES in the general election of November, 2002 the voters of Florida Approved Constitutional Amendment 9, the Class Size Reduction Amendment. ACTION PROPOSED BY PERLA TABARES HANTMAN: That The School Board of Miami-Dade County, Florida, 1. amend the 2003 State Legislative Program to establish as a legislative priority of flexibility in the implementation of Amendment 9: Class Size Reduction; and D-18 DIRECT THE SUPERINTENDENT TO CREATE A BEST PRACTICES COMMITTEE FOR THE PURPOSE OF EVALUATING AND RECOMMENDING TO THE BOARD CHANGES TO THE FACILITIES OPERATIONS DEPARTMENT COMMITTEE: FACILITIES MANAGEMENT Background: Since the inception of the Bond Program in 1988 the Miami-Dade Public Schools (District) has successfully completed numerous new schools as well additions and renovations. Much of this work was accomplished through MBE/DBE programs. ACTION PROPOSED BY AGUSTIN J. BARRERA: That The School Board of Miami-Dade County, Florida, direct the Superintendent to do the following: 1. Create a Best Practices Construction and Maintenance Committee (Committee) to work with District staff and a professional consultant in the area of educational facilities construction, as proposed in the, Superintendent’s Agenda Item A-6, to review current policies and procedures impacting the construction program, as well as current and projected staffing and staffing alignments to establish an effective action plan that will meet the needs of the District in the area of construction; E-1 RESOLUTION AUTHORIZING THE COMMENCEMENT OF EMINENT DOMAIN PROCEEDINGS FOR A +56.2-ACRE SITE LOCATED AT OKEECHOBEE ROAD AND NW 92 AVENUE, HIALEAH GARDENS, FLORIDA, FOR THE SITING OF PROPOSED STATE SCHOOL “JJJ”, STATE SCHOOL “MMI, AND STATE SCHOOL “VI” COMMITTEE: FACILITIES MANAGEMENT Background At its September 12, 2002 meeting, the School Board (Board) authorized the Superintendent to negotiate for the purchase of land for State School “JJJ”, and State School “MMI” within ACCESS Center I of the School District pursuant to the ranking and negotiating parameters recommended by the School Site Planning and Construction Committee (SSPCC). RECOMMENDED: That The School Board of Miami-Dade County, Florida, adopt Resolution No. 03-21 authorizing the Superintendent or his designee to initiate eminent domain proceedings to acquire a + 56.2-acre site located at Okeechobee Road and NW 92 Avenue, Hialeah Gardens, Florida, for the siting of proposed State School “JJJ”, State School “MMI” and State School “VI” within ACCESS Center I, pursuant to the recommendation of the School Site Planning and Construction Committee. E-19 COMMISSIONING OF ZYSCOVICH, INC., AS DESIGN CRITERIA PROFESSIONAL (DCP) FOR A NEW MIDDLE LEARNING CENTER ADDITION AT LINDA LENTIN ELEMENTARY SCHOOL 14312 NE 2nd Court, North Miami, Florida PROJECT NO. A0834 RECOMMENDED: That The School Board of Miami-Dade County, Florida commission the firm of Zyscovich, Inc., to prepare and administer the design criteria package for the new Middle Learning Center addition at Linda Lentin Elementary School for the following considerations: 1) a lump sum basic fee of $180,456, which represents 3.50% of the construction cost; 2) additional lump sum fees were negotiated for the following services: a) $4,500 for subsurface exploration; b) $9,800 for traffic engineering; c) $6,000 for layout and coordination of all furniture, fixture and equipment; d) $12,000 for printing; and e) $5,000 reuse fee; 3) at the Board’s option, the DCP will provide 120 site visits for a fee of $30,000 for the duration of the construction process; 4) the multiplier for hourly compensation was limited to 2.45 for extra work; and 5) the DCP will maintain at least a $1,000,000 blanket Professional Liability insurance policy. F-21 SUSPENSION OF EMPLOYEE JOSEPH RUSS - CUSTODIAN SOUTHWOOD MIDDLE SCHOOL On March 19, 2003, the Superintendent of Schools sent the following letter to Mr. Joseph Russ: RECOMMENDED: That effective April 9, 2003, at the close of the workday, the School Board suspend Mr. Joseph Russ, Custodian, at Southwood Middle School, for 30 calendar days without pay, pending the outcome of a hearing, if requested. H-1 PERSONNEL ACTION LISTING OF INSTRUCTIONAL AND NON-INSTRUCTIONAL APPOINTMENTS, REASSIGNMENTS, LEAVES AND SEPARATIONS: FEBRUARY 6 - MARCH 5, 2003 The Personnel Action Listing numbered 926 consisting of 273 pages, includes the following items: RECOMMENDED: That The School Board of Miami-Dade County, Florida, approve the instructional and non-instructional appointments, reassignments, leaves, and separations as included in Personnel Action Listing 926. revised 2 H-1 PERSONNEL ACTION LISTING OF INSTRUCTIONAL AND NON-INSTRUCTIONAL APPOINTMENTS, REASSIGNMENTS, LEAVES AND SEPARATIONS: FEBRUARY 6 - MARCH 5, 2003 The Personnel Action Listing numbered 926 consisting of 273 pages, includes the following items: RECOMMENDED: That The School Board of Miami-Dade County, Florida, approve the instructional and non-instructional appointments, reassignments, leaves, and separations as included in Personnel Action Listing 926. H-2 APPOINTMENTS AND LATERAL ASSIGNMENTS OF MANAGERIAL EXEMPT, PROFESSIONAL, AND TECHNICAL PERSONNEL FOR 2002-2003 The following recommendations are made in accordance with Board Rules 6Gx13-4A-1.16, 6Gx13-4A-1.161, and the Miami-Dade County Public Schools/Dade County Schools Administrators’ Association labor contract. RECOMMENDED: That The School Board of Miami-Dade County, Florida, approve the recommendations as set forth above for appointments and lateral transfers, to be effective April 10, 2003, or as soon thereafter as can be facilitated, with the exception of the effective dates as noted throughout the item. I-1 REQUEST FOR AUTHORIZATION TO HOST A TECHNOLOGY LEADERSHIP SYMPOSIUM FOR PRINCIPALS AND TO ENTER INTO CONTRACTUAL AGREEMENTS WITH SHERATON BISCAYNE BAY HOTEL AND ITS REQUIRED SUBCONTRACTORS WITH AN ESTIMATED COST OF $40,000 A wealth of evidence demonstrates that instructional technology integration is most influenced by a principal’s leadership. RECOMMENDED: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to: 1. host a Technology Leadership Symposium for Administrators; and I-2 REQUEST FOR AUTHORIZATION TO ENTER INTO A CONTRACTUAL AGREEMENT WITH FLORIDA VIRTUAL SCHOOL (FLVS) TO FRANCHISE ONLINE COURSES AND CONDUCT A PILOT PROGRAM Florida Virtual School (FLVS) is a state-funded online high school that offers 65 courses for middle and senior high school students with enrollment surpassing 8,200 students statewide in 2001-2002. RECOMMENDED: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to: 1. enter into a contractual agreement with the Florida Virtual School (FLVS) to franchise two online courses from April 10, 2003 to June 30,2004 not to exceed $20,000; AGENDA ITEMS REPLACED AFTER PUBLICATION OF THE AGENDA: A-4 THAT THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, APPROVE THE FINAL ITEM IN THE RECOMMENDATIONS IN THE SUPERINTENDENT’S REORGANIZATION At its March 12, 2003 regularly scheduled meeting, the Board approved agenda item Revised Replacement A-1 Superintendent’s Reorganization and Restructuring of Selected Offices within the School District. RECOMMENDED: That effective April 10, 2003, or as soon thereafter as can be facilitated, The School Board of Miami-Dade County, Florida: revised replacement A-4 THAT THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, APPROVE THE FINAL ITEM IN THE RECOMMENDATIONS IN THE SUPERINTENDENT’S REORGANIZATION At its March 12, 2003 regularly scheduled meeting, the Board approved agenda item Revised Replacement A-1 Superintendent’s Reorganization and Restructuring of Selected Offices within the School District. RECOMMENDED: That effective April 10, 2003, or as soon thereafter as can be facilitated, The School Board of Miami-Dade County, Florida: A-5 REQUEST FOR AUTHORIZATION TO IMPLEMENT EDUCATIONAL PROGRAMS FOR THE 2003 SUMMER SCHOOL PROGRAM COMMITTEE: EDUCATION AND SCHOOL OPERATIONS 2003 SUMMER SCHOOL PLANS AND RECOMMENDATIONS In light of critical budgetary constraints, legislative mandates, and annual academic and support service needs of the students of Miami-Dade County Public Schools, plans and recommendations for the 2003 Summer School Program have been developed. RECOMMENDED: That The School Board of Miami-Dade County, Florida: 1. authorize implementation of educational programs for the 2003 Summer School Program, under Plan I for selected students in grades 8, 11, and 12, and the Collaborative Parks and Recreation Initiative, for elementary, middle, and senior high schools July 7, 2003 through August 1, 2003; or revised replacement A-5 REQUEST FOR AUTHORIZATION TO IMPLEMENT EDUCATIONAL PROGRAMS FOR THE 2003 SUMMER SCHOOL PROGRAM COMMITTEE: EDUCATION AND SCHOOL OPERATIONS 2003 SUMMER SCHOOL PLANS AND RECOMMENDATIONS In light of critical budgetary constraints, legislative mandates, and annual academic and support service needs of the students of Miami-Dade County Public Schools, plans and recommendations for the 2003 Summer School Program have been developed. RECOMMENDED: That The School Board of Miami-Dade County, Florida: 1. authorize implementation of educational programs for the 2003 Summer School Program, under Plan I for selected students in grades 8, 11, and 12, and the Collaborative Parks and Recreation Initiative, for elementary, middle, and senior high schools July 7, 2003 through August 1, 2003; or A-6 A REQUEST FOR PROPOSALS VW FROM CONSTRUCTION MANAGAGEMENT CONSULTING FIRMS OR INDIVIDUALS TO ASSIST IN THE ASSESSMENT OF THE FACILITIES CONSTRUCTION DEPARTMENT In order to complement and bring to a successful and meaningful closure the numerous recent efforts and initiatives focusing on the School District’s construction program, the most recent of which was the Construction Retreat, it is my intent to issue a Request for Proposals (RFP) for the purpose of engaging a construction consulting firm or individual to assist in-house staff in a thorough evaluation of processes, staffing and staff alignments in the construction department. RECOMMENDED: That The School Board of Miami-Dade County, Florida, receive and endorse my recommendation for the issuance of a RFP to construction consulting firms or individuals, to assess the School District’s construction program as to processes, staffing and staff alignments. A-7 THAT THE SCHOOL BOARD OF MIAMl-DADE COUNTY, FLORIDA RECEIVE THE REPORT ON THE PROS AND CONS AND GENERAL EFFECTS OF PRIVATIZATION OF THE MAINTENANCE OF NINE SCHOOLS IN THE DISTRICT COMMITTEE: FACILITIES MANAGEMENT At its March 12, 2003 meeting, the School Board (Board) requested that an analysis be prepared of the pros and cons of privatization of our maintenance and custodial functions for nine (9) schools. RECOMMENDED: That The School Board of Miami-Dade County, Florida, receive the report on the pros and cons and general effects of privatization of nine schools in the district. D-4 DIRECT THE SUPERINTENDENT OF SCHOOLS TO CONDUCT A STUDY COMPARING THE M-DCPS PROTOTYPE FACILITIES LISTS PROGRAM REQUIREMENTS WITH THE MINIMUM STATUTORY REQUIREMENTS FOR THE CONSTRUCTION OF INSTRUCTIONAL AND CORE SPACES AND RECOMMEND REVISIONS TO THE BOARD COMMITTEE: FACILITIES MANAGEMENT The purpose and intent of this item is to request that the School Board of Miami-Dade County, Florida, direct the Superintendent to conduct a study comparing the M-DCPS Facilities Program requirements with the minimum statutory requirements for the construction of instructional and core spaces and recommend revisions to the Board. ACTION PROPOSED BY MR. AGUSTIN J. BARRERA: That The School Board of Miami-Dade County, Florida, direct the Superintendent of Schools to conduct a study comparing the M-DCPS Prototype Facilities Lists program requirements with the minimum statutory requirements for the construction of instructional and core spaces and recommend revisions to the Board. D-5 DIRECT THE SUPERINTENDENT OF SCHOOLS TO EVALUATE THE DISTRICT’S DESIGN STANDARDS AND RECOMMEND REVISIONS TO ACHIEVE COST SAVINGS COMMITTEE: FACILITIES MANAGEMENT The purpose and intent of this item is to request that the School Board of ‘Miami-Dade County, Florida, direct the Superintendent to evaluate the District’s design standards, identify cost savings measures, and make recommendations to the Board. ACTION PROPOSED BY MR. AGUSTIN J. BARRERA: That The School Board of Miami-Dade County, Florida, direct the Superintendent of Schools to evaluate the district’s design standards and recommend revisions to achieve cost savings. D-14 IMPROVING SCHOOL SECURITY AND PREPAREDNESS COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES In the midst of cautious times, it is imperative that Miami-Dade Public Schools be prepared and ready to act during any type of crisis our community might endure, Equally as important, it is crucial that parents be informed on the measures that our schools will take to protect our schoolchildren during any critical incident and what steps parents should take during such incidents. ACTION PROPOSED BY MR. FRANK J. BOLAÑOS: That The School Board of Miami-Dade County direct the Superintendent and MDCPS Chief of Police to brief the School Board on our state of preparedness as a school district and that each school-site principal disseminate the pertinent details of their specific critical incident plans to parents at each school via a letter and information sheet during the next 30 days. The district will incur all printing costs. D-17 PROPOSEDAMENDMENTOFSCHOOLBOARD RULE: INITIAL READING 6Gx13-2C-1.14, OFFICE OF MANAGEMENT AND COMPLIANCE AUDITS COMMITTEE: BUSINESS AND FINANCIAL SERVICES Under §1001.42(1 O)(l), Florida Statutes, the School Board is authorized to employ an internal auditor to perform ongoing financial verification of the financial records of the school district. ACTION PROPOSED BY SOLOMON C. STINSON: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to: 1) initiate rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13-2C-1.14, Office of Management and Compliance Audits, to provide that the Office of Management and Compliance Audits reports to the Audit Committee, the School Board’s designee; and revised replacement 2 D-17 PROPOSED AMENDMENT OF SCHOOL BOARD RULE: INITIAL READING 6Gxl3-2C-1.14, OFFICE OF MANAGEMENT AND COMPLIANCE AUDITS COMMITTEE: BUSINESS AND FINANCIAL SERVICES Under §1001.42(1 0)(l), Florida Statutes, the School Board is authorized to employ an internal auditor to perform ongoing financial verification of the financial records of the school district. The statute provides that the internal auditor shall report directly to the district school board or its designee. School Board Rule 6Gx13-2C-1.14, states that the office reports operationally to the, Superintendent of Schools and administratively to the School Board through its Audit Committee, the School Board’s designee. ACTION PROPOSED BY SOLOMON C. STINSON:That The School Board of Miami-Dade County, Florida, authorize the Superintendent to: 1) initiate rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13-2C-1.14, Office of Management and Compliance Audits, to provide that the Office of Management and Compliance Audits reports to the School Board through its Audit Committee, the School Board’s designee; and revised replacement D-17 PROPOSED AMENDMENT OF SCHOOL BOARD RULE: INITIAL READING 6Gx13-2C-1.14, OFFICE OF MANAGEMENT AND COMPLIANCE AUDITS ACTION PROPOSED BY SOLOMON C. STINSON: That The School Board of Miami-Dade County, Florida, authorize the Superintendent to: 1) initiate rulemaking proceedings in accordance with the Administrative Procedure Act to amend School Board Rule 6Gx13-2C-1.14, Office of Management and Compliance Audits, to provide that the Office of Management and Compliance Audits reports to the School Board through its Audit Committee, the School Board’s designee; and 2) take necessary action to delete the position of Chief Auditor from School Board Rule 6Gx13-4D-1.022, Manual of Procedures for Managerial Exempt Personnel. E-5 UPDATE REPORT ON FIRE SAFETY COMMITTEE: FACILITIES MANAGEMENT Introduction: At its meeting of March 12, 2003, the School Board (Board) directed District staff to prepare a report outlining a plan of action intended to expedite the correction of fire safety related items in the District’s schools. RECOMMENDED: That The School Board of Miami-Dade County, Florida, direct the Superintendent to complete the activities listed herein under Short-Term Action Plan, and provide a progress update to the Board at the July 9, 2003 meeting, H-8 ESTABLISH AND CLASSIFY THE CONTRACTED POSITION OF CHIEF ENGINEER, MEDIA PROGRAMS; AND APPOINT AND ASSIGN: CHIEF ENGINEER, MEDIA PROGRAMS COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES Authorization is requested to establish and classify the contracted position of Chief Engineer, Media Programs. RECOMMENDED: That The School Board of Miami-Dade County, Florida: 1. Establish and classify the contracted position of Chief Engineer, Media Programs, and 2 . Appoint and assign Mr. Stephen P. Flanaqan to the open contracted position of Chief Engineer, Media Programs, effective April 9, 2003, or as soon thereafter as can be facilitated, at an annual salary of $95,000 through June 30, 2004. revised replacement H-8 ESTABLISH AND CLASSIFY THE CONTRACTED POSITION OF CHIEF ENGINEER, MEDIA PROGRAMS; AND APPOINT AND ASSIGN: CHIEF ENGINEER, MEDIA PROGRAMS COMMITTEE: LEGISLATIVE RELATIONS, PUBLIC RELATIONS AND PERSONNEL SERVICES Authorization is requested to establish and classify the contracted position of Chief Engineer, Media Programs. RECOMMENDED: That The School Board of Miami-Dade County, Florida: 1. Establish and classify the contracted position of Chief Engineer, Media Programs, and 2. Appoint and assign Mr. Stephen P. Flanagan to the open contracted position of Chief Engineer, Media Programs, effective April 9, 2003, or as soon thereafter as can be facilitated.